September 14, 2014 ItsM3

Setting Up A Home Office

Setting up a home office is not hard!

One thing though, you should stop to think about how you will be working, organization and even mundane things like where are the outlets for power!

Taylor Virtual Services recommends these tips if you are not sure how to set up an area so you can work from home:

Think about the activities you will be doing. Such activities will include:

  • Talking on the telephone. So you will need a place where distractions and external noises will not be an issue. Maybe a room where you could close the door and block outside sounds would be best.
  • Using a computer to access the internet.
  • Preparing forms and reading correspondence.
  • You may need to send faxes or receive them.
  • Record keeping, invoicing and filing of papers.

Consider the fact that this area will be where you will be completing tasks. You should think about what things you’d have to do and in what order they would need to be done.

You should also consider any equipment requirements you will need to satisfy. Such things as  a computer, printer, computer monitor, telephone equipment and other office tools like staplers etc. take up space so take the space requirements into consideration as well.

You will at some point need storage space. It is inevitable so think about what you would need and how much space you’d need to store documents, office supplies and printer supplies.

Desks

 

  • Desks should be chosen based on your space restrictions and the functions you need the desk to fulfill. Office desks can be as simple as a hutch or as extravagant as a wall unit. The best desk is one that meets YOUR needs.
  • Be sure the desk you choose accommodates computer use.
  • Office desks should allow for any cables to be placed out of the way.
  • The desk should be study enough to support the weight of a printer and a monitor as well as have a way for you to place your keyboard in such a way that the keyboard is not in the way while you are doing other tasks.
  • The desk should also allow room for the keyboard and allow room for you to write any notes should the need arise. Many desks come with a drawer that hold the keyboard and allows the keyboard to be slid beneath the desktop when it is not in use.

Don’t forget internet access into your work space and where that equipment will be located in the office is important to consider. ¬†Because at some point that connection will be made to your computer and that computer needs to be located where you can use it so you have to include that in figuring out where your desk will go.

You will also have to remember about power needs. To protect your equipment you should really look into getting a “UPS”* device. Such devices are designed to prevent electrical power fluctuations from adversely affecting your computer and other electrical equipment. Some models also provide battery backup so that in the event of a power outage you will have a chance to power down your equipment thereby preventing the loss of your work. Simply using a power strip is not the best option as most power strips only provide a limited amount of protection for your equipment if any.

*Want to know what a UPS is? Click this link to find out. Taylor Virtual Services recommends using one! Wikipedia has more than you ever wanted to know about what a UPS is and what it is supposed to do!

The physical requirements are one thing. You also have to keep in mind what kind of environment you will be working in.

Computers generate heat. So consider your ventilation needs.

Where are the windows located. IS there a window and would that serve as a distraction as you try to complete your work?

Artwork or family photos on the wall may be what you need to create the kind of environment where you can work.

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